The Contractors HQ - Notion Template
Outsourcing just got way more organized! 🙋🏁
A streamlined Notion template for creative studios, agencies and freelancers who outsource work, hire collaborators, and want to keep it all organized in one place.
A powerful, done-for-you Notion workspace designed to run every aspect of your contractor process.
Track all your go-to collaborators with roles, rates, locations, strengths, and linked projects.
Store contracts, NDAs, onboarding packets, and email scripts all in one place. Templates provided!
Invoices Log : See exactly who’s submitted, who’s been paid, and what’s still outstanding.
Extra features included : SOPs & Checklists, quick actions, tasks manager, Contractor Pricing Sheet, Team Updates & more!
For studios, agencies, and freelancers who collaborate with contractors → finally, a Notion workspace that keeps it all running smoothly.
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The Contractors HQ is a powerful, done-for-you Notion workspace designed to run every aspect of your contractor process - so you can focus on creating, not chasing paperwork.
Why you’ll love it:
No more searching for contracts or chasing W9s - everything’s right here. 🗂️
Designed for creative professionals who want clean, modern systems that scale with their business. 📈
Build your own curated contractors roster so you’re never scrambling for talent. 📇
Track payments, stay ahead of deadlines, and avoid costly oversights. 🧾
Fully customizable and dynamic Notion template that is easy to adapt to your needs (no matter what your niche or industry is) 💻 👍
🛠 Built by a studio that’s done it all
Created by Knotably Studio team who’ve managed hundreds of projects, talent and contractors for brands like Olipop, Liquid IV, Perfect Bar, Quest Nutrition & more.
We know what it takes to keep creative ops running smoothly, and we’ve poured that experience into this Contractors HQ template.
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You’ve got your main navigation, overview of currently hired contractors, quick action buttons to log a new invoice or add a new contractor, team updates, tasks, unpaid invoices and upcoming payments due in a calendar view.
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One powerful database of all your collaborators organized with roles, rates, locations, strengths, projects and invoices.
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See exactly who’s submitted, who’s been paid, and what’s still outstanding. Easily find what you’re looking for, now or years after the project has been archived.
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Store contracts, NDAs, onboarding packets, and email scripts all in one place.
We even included the Contractor Contract Template, NDA Template, onboarding + offboarding SOPs and email scripts for you! -
Built-in processes for onboarding, managing, and offboarding contractors - perfect for training new team members.
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Let freelancers apply to join your studio’s roster directly from LinkedIn or your website - we’ve built the Google Form for you!
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Role-based pricing references to help you scope projects and budget accurately at a glance.
Inside The Contractors HQ 👇
It’s not just a dashboard - it’s your entire contractor system, start to finish. 🏁
You’ll get our ready-to-use Contractor Agreement template, NDA template, onboarding and offboarding SOPs, plus a full email script library to guide every touchpoint of your contractor process - from first outreach to final files delivery.
The Contractors HQ is for you if you are a …
or, any creative professional collaborating / outsourcing any kind of work!
Ready to streamline your contractor process? 🙋
Grab The Contractors HQ template today and start managing your freelance roster with clarity and ease!
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Our Contractor HQ Notion Template is designed with photographers, videographers, animators, designers, creative studios, agencies and brands in mind. This template will work for you as long as you collaborate / outsource any kind of work and looking for a way to make it all smooth, organized and stress-free!
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You can totally use The Contractor HQ template on a free individual Notion plan!
You’ll need to upgrade to a paid plan if you’re planning on uploading files larger than 5mb or sharing your hub with more than 5 team members.
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In fact - The Contractor HQ complements our popular Creative Biz Hub + Client Portal templates we built for Notion and takes your creative business toolkit to a whole new level - expanding and growing with your creative business!
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Love your enthusiasm!
Once you’ve completed the checkout process, you will instantly receive an email containing access instructions.
In case of a delay just shoot us an email at creativehouse@knotably.com and we’ll sort it out for you!
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Notion can be slightly intimidating for the first time users so would highly recommend to set aside 15-30 min once you access the template for the first time to get familiar with all tabs and functionality, you’ll see how intuitive it becomes when you spend some time in the app!
Once you’re ready, just start filling out the template with your biz info, and proceed customizing and adapting to your creative business needs.
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100%! Change categories, colors, add your brand visuals, or tweak databases to fit how your creative operations run. This is your workspace!
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Nope. Whether you outsource a couple roles here and there or you’re running multiple productions at once, this template scales with you. Use it for any creative operation that brings in freelancers or contractors.
Got questions?
Due to the nature of digital goods and resources, all sales are final and non refundable.